How to apply for ITC conference grants?
Conference Grants aim at supporting researchers from Participating ITC to attend high profile international science and technology related events not explicitly organised by the Action. Preferably applicant should participate at European conferences. However, conferences held elsewhere can be considered.
The criteria for a Conference Grant
The applicant must: a) be a PhD student or ECI with a primary affiliation in an institution located in a Participating ITC; b) have an oral/ poster presentation on the topic of the Action, that acknowledges COST, and is listed in the conference’s programme; c) provide the documents confirming the conference fee amount.
Before the Conference
Evaluation of the request and selection of the Grantee: Action MC assess applications and select grantees. The Action MC may formally delegate the review of applications to the Action Chair / Conference Grant Coordinator / Committee. The evaluation criteria defined by the Action MC must be fair and transparent. The selection of the applicants must be based on the scientific scope of the application and how it can support the COST Action in achieving its scientific objectives.
A Conference Grant is a contribution to the overall travel, accommodation and meal expenses of the selected Grantee.
Criteria for the calculation of the financial contribution: a) up to a maximum of EUR 2 500 in total can be afforded to each successful applicant; b) up to a maximum of EUR 160 per day can be provided for accommodation and meal expenses; c) up to a maximum of EUR 500 can be claimed for the conference fees to be incurred by the selected Grantee.
Also when the hosting institution supports meal and accommodation expenses as part of the provisions offered in their conference package, the amount for subsistence afforded to each eligible participant must be deducted from the Grant
After the Conference
The Grantee has 30 calendar days from the end date of the Conference in question to submit a scientific report to the Action Chair (or Vice-Chair if the Action Chair is affiliated to the Grant Holder Institution) and the Action’s Grant Holder.
Payment of the Grant is subject to the submitted Conference Grant scientific report being approved by the Action Chair (or Vice-Chair if the Action Chair is affiliated to the Grant Holder Institution).
Please contact us if you need more information or guidance.